Getting started with Vehtra

1. 1. Set up your profile

   User → Signature

   Add your signature first — you'll need it before you can complete an inspection, and it appears on the finished report.

2. 2. Set up your organisation

   Organisation → Management

   Add your organisation details and upload your logo. Your logo appears at the top of every inspection report.

3. 3. Add your customers

   Organisation → Customers

   Create a record for each operator or company you carry out inspections for.

4. 4. Add their vehicles

   Organisation → Vehicles

   Add the vehicles you inspect and link each one to its customer.

5. 5. Carry out an inspection

   Organisation → Inspections

   Start an inspection against a vehicle and record your checks, brake tests, tyre data and any repairs.

6. 6. Generate and share the report

   Organisation → Inspections

   Produce a PDF report and email it to your customer. They can also view their inspection history in the customer portal.

More you can do

• Record a brake test on its own

  Vehicle → Brake tests

  Fill in the readings or upload the RBT printout, then send the report to your customer.

• Log repair work on a job card

  Vehicle → Job cards

  Record the jobs, labour and parts, and email the customer a job card — with a re-torque reminder when wheels were removed.

• Add your own checks

  Organisation → Management → Inspection Checks

  Owners and admins can add checks that appear on every inspection, alongside the DVSA list.